Hands-on starter project: build a 60-minute “AI meeting-minutes assistant” pilot
Why this?
Every team has meetings; summarizing them is repetitive, low-risk, and the value (time saved, clearer follow-ups) is easy to measure, perfect for a first Gen-AI win
What you’ll do
- Choose one recurring meeting (30–60 min, ≤10 people).
- Capture audio & transcript
- Use Zoom’s built-in transcript or a free recorder + Whisper.cpp.
- Draft a single master prompt in ChatGPT (or Claude, Gemini, Copilot, etc.):
Act as my meeting-minutes assistant. Using the transcript below:
• List key decisions in bullet form
• Assign action items with owner + due date
• Surface open questions
• Keep it under 250 words
Here is the raw transcript:
(Paste transcript after the prompt.)
4 – Iterate twice
- First run: note what’s missing or excessive.
- Tweak prompt (e.g., “Ignore small talk”, “Group actions by person”).
5 – Deliver & collect feedback
- Email the summary to attendees; ask “What did we get wrong? What helped you?”
6 – Measure the mini-ROI
- Compare time normally spent writing minutes (≈30 min) vs. AI-assisted (≈5 min).
- Multiply by meeting frequency to show weekly hours saved.
Why it works for beginners
- No code required – just copy-paste and prompt.
- Immediate business value – clearer accountability > faster follow-through.
- Safe sandbox – internal content, low compliance risk.
- Scalable template – once refined, roll it out to every project team.